Project Status Reporting

It is not enough to simply provide regular project status updates; these updates must be accurate. In fact, IT project status reports are often overly optimistic. While it might be more comfortable for departments to believe that steady project progress is being made, it is more important that the reported status is realistic. IT projects routinely fall into difficulty. One cause is in the failure to accurately report the real project status in a timely fashion.

IT might provide inaccurate project reporting in the usually mistaken belief that lost ground will be regained as the project moves forward. After all, no one will be the wiser when the lost ground is made up and the project is back on schedule. However, it is almost universally true that once a project falls behind, the situation will only get worse without high-level involvement. And senior management will not provide the needed help as long as it thinks things are going well.

As early in the project as possible, project status reporting should identify adverse issues, as well as recommend how the difficulties can be overcome. Of course, candid project reporting can create tension for both the project team and the customer areas. Some degree of tension is desirable, because it will cause people to consider issues early on which otherwise might not arise until later in the project. And, while dealing with IT project problems and tensions can be difficult, ignoring them will only make them more difficult.

Members of IT projects typically postpone the delivery of bad news, such as a delay. When this happens, senior management might be alerted to the problem by some other area, or the project manager might have to reluctantly admit to the project's delayed status. Both scenarios have a negative effect on senior management, on everyone involved in the project, and on the project itself.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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