Improving Project Development

IT projects fail for a variety of reasons, and a common one is the lack of proper management focus and structure. Divided loyalties, pressures that lead to scope creep, and vague lines of reporting authority and responsibility — all play their part in IT project failures. When a PMO is correctly established and managed, there is no doubt about who is in charge and who carries responsibility. Of course, a PMO does not eliminate all of the political issues; but when they do arise, they can be directly addressed by a higher level of management in an organization. Because of its structure and placement in an organization, a PMO allows more objectivity to be brought to resolving project issues.

Typically, a PMO is set up with a limited time span. The office is established to manage one, or perhaps several IT projects. When projects are completed, the office is disbanded. As other projects arise, where their size warrants it, a new project management office can be created. A PMO is not needed for all IT projects and is overkill for small projects.

Previous PMOs can be used as models for future IT projects. The tools and techniques used in the past can be reapplied, perhaps on a smaller scale and with adjustments. An organization that uses PMOs can take a more controlled approach to project management. Although many organizations do not value project discipline and control, they are nevertheless keys to success.

A PMO is best suited for large, complex projects, where a number of disparate entities with differing interests must be coordinated and managed. The project manager and project management office have one goal: to succeed. Division of interests and duties is eliminated. Conflicts between IT and its customers can be resolved in a satisfactory manner that does not preclude project success.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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