What Risk Management Decisions Affect Stakeholders

Project Cost Management

Project Procurement Management

Project Integration Management j

Project Quality Management

Project Procurement Management

Project Integration Management j

Project Quality Management

Project Communications Management

The dashed circular arrow indícales that the process is part of the Project integration Management Knowledge Area, This Knowledge Area coordinates and unities the processes (rom the other Knowledge Areas.

Figure 3-6. Planning Process Group

The projcct management plan and project documents developed as an output of the Planning Process Group wili have an emphasis on exploring all aspects of the scope, time, costs, quality, communication, resources, risks, and procurements. Updates arising from approved changes during the projccí may significantly impact parts of the projccl management plan and the projcct documents. Updates to these documents provide greater precision with respect to schedule, costs, and resource requirements to meet the defined project scope.

The project team should encourage involvement from ail appropriate stakeholders when planning the project and developing the project management plan and project documents.

Since the feedback and refinement process cannot continue indefinitely, procedures set by the organization dictate when the initial planning effort ends. These procedures will be affected by the nature of the project, the established project boundaries, appropriate monitoring and controlling activities, as well as the environment in which the projcct will be performed.

Other interactions among the processes within the Planning Process Group arc dependent upon the nature of the projcct. For example, for some projects there will be little or no identifiable risk until after significant planning has been done. At that time, the team might recognize that the cost and schedule targets are overly aggressive, thus involving considerably more risk than previously understood. The results of the iterations arc documented as updates to the project management plan or project documents.

The Planning Process Group facilitates project planning across multiple processes. The following list identifies the processes the project team should address during the planning process.

The Planning Process Group (Figure 3-6) includes the following projcct management processes (Tables 3-4 through 3-23):

3.4.1 Develop Project Management Plan

Develop Projcct Management Plan is the process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans. The project management plan becomes the primary source of information for how the projcct will be planned, executed, monitored and controlled, and closed.

Table 3-4. Develop Project Management Plan: Inputs and Outputs

Inputs

Outputs

.1 Project charter

.1 Project management plan

.2 Project scope statement

.3 Outputs from planning processes

.4 Enterprise environmental factors

.5 Organizational process assets

3.4.2 Collect Requirements

Collect Requirements is the process of defining the projcct and product requirements as well as a requirements management plan.

Table 3-5. Collect Requirements: Inputs and Outputs

1. Project charter

2. Stakeholder register

V_y t. Stakeholder requirements documentation

2. Requirements management plan

3, Requirements traceability matrix

3.4.3 Define Scope

Define Scope is the process of developing a detailed description of the project and product.

Table 3-6. Define Scope: Inputs and Outputs

' inputs '

Outputs

1. Project charter

1, Project scope statement

2. Stakeholder requirements

2. Project document updates

documentation

V J

3. Organizational process

assets

3.4.4 Create Work Breakdown Structure

Create Work Breakdown Structure is the process of subdividing project deliverables and project work into smaller, more manageable components.

Table 3-7. Create Work Breakdown Structure: Inputs and Outputs

Inputs ■ Outputs

1. Project scope statement

2. Stakeholder requirements documentation

3. Organizational process assets

1. Work breakdown structure (WBS)

2. WBS dictionary

3. Scope baseline

4. Project document updates

3.4.5 Define Activities

Define Activities is the process of identifying the specific actions to be performed to produce the project deliverables.

Table 3-8. Define Activities: Inputs and Outputs

Inputs

1. Scope baseline

2. Enterprise environmental factors

3. Organizational process assets

Outputs

1. Activity list

2. Activity attributes

3. Milestone list

V

__J

3.4.6 Sequence Activities

Scqucncc Activities is the process of identifying and documenting relationships among activities.

Table 3-9. Sequence Activities: Inputs and Outputs

Inputs

1. Activity list

2. Activity attributes

3. Milestone list

4. Project scope statement 5 Organizational process assets

Outputs

1. Project schedule network diagrams

2. Project document updates \_/

3.4.7 Estimate Activity Resources

Estimate Activity Resources is the process of estimating the type and quantities of material, people, equipment, or supplies required to perform each activity.

Table 3-10. Estimate Activity Resources: Inputs and Outputs

Inputs ■ Outputs

1. Activity list

2. Activity attributes

3. Resource calendars

4. Enterprise environmental factors

5. Organizational process assets

1. Activity resource requirements

2. Resource breakdown structure

3. Project document updates V___J

3.4.8 Estimate Activity Durations

Estimate Activity Duration is the process estimating the number of work periods needed to complete individual schedule activities with estimated resources.

Table 3-11. Estimate Activity Durations: Inputs and Outputs

Inputs ■ Outputs

1. Activity list

2. Activity attributes

3. Activity resource requirements

4. Resource calendars

5. Project scope statement

6. Enterprise environmental factors

7. Organizational process assets

1. Activity duration estimates

2. Project document updates

3.4.9 Develop Schedule

Develop Schedule is the process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule.

Table 3-12. Develop Schedule: Inputs and Outputs

Inputs ■ Outputs

1. Activity list

2. Activity attributes

3. Project schedule network diagrams

4. Activity resource requirements

5. Resource calendars

6. Activity duration estimates

7. Project scope statement

8. Environmental enterprise factors

9. Organizational process assets

1. Project schedule

2. Schedule baseline

3. Schedule data

4. Project document updates

3.4.10 Estimate Costs

Estimate Costs is the process of developing an approximation of the monetary resources needed to complete project activities.

Table 3-13. Estimate Costs: Inputs and Outputs

Outputs

1. Activity cost estimates

2. Basis of estimates

3. Project document updates

Inputs

1. Scope baseline

2. Project schedule

3. Human resource plan

4. Risk register

5. Enterprise environmental factors

6. Organizational process assets

3.4.11 Determine Budget

Determine Budget is the process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline.

Table 3-14. Determine Budget: Inputs and Outputs

1. Activity cost estimates

2. Basis of estimates

3. Scope baseline

4. Project schedule

5. Resource calendars

6. Contracts

7. Organizational process assets

1. Cost performance baseline

2. Project funding requirements

3. Project document updates

3.4.12 Plan Quality

Plan Quality is the process of identifying quality requirements and/or standards for the project and product and documenting how the project will demonstrate compliance.

Table 3-15. Plan Quality: Inputs and Outputs

Inputs ■ Outputs

1. Scope baseline

2. Stakeholder register

3. Cost performance baseline

4. Schedule baseline

5. Risk register

6. Enterprise environmental fa ctors

7. Organizational process assets

1. Quality management plan

2. Quality metrics

3. Quality checklists

4. Process improvement plan

5. Project document updates V___J

3.4.13 Develop Human Resource Plan

Develop Human Resource Plan is the process of identifying and documenting project roles, responsibilities, required skills, and reporting relationships, and creating a staffing management plan.

Table 3-16. Develop Human Resource Plan: Inputs and Outputs

Inputs

1. Activity resource requirements

2. Enterprise environmental factors

3. Organizational process assets

Outputs

1. Human resource plan

3.4.14 Plan Communications

Plan Communications is the process of determining project stakeholder information needs and defining a communication approach.

Table 3-17. Plan Communications: Inputs and Outputs

Inputs

i

. Stakeholder register

2.

. Stakeholder management

strategy

3.

Enterprise environmental

factors

4.

Organizational process

assets

1. Communications management plan

2. Project document updates ___

Outputs

1. Communications management plan

2. Project document updates ___

3.4.15 Plan Risk Management

Plan Risk Management is the process of defining how to conduct risk management activities for a project.

Table 3-18. Plan Risk Management: Inputs and Outputs

Inputs

1. Project scope statement

2 . Cost management plan

3. Schedule management plan

4. Communications management plan

5. Enterprise environmental factors

6. Organizational process assets

Outputs

1. Risk management plan

3.4.16 Identify Risks

Identify Risks is the process of determining which risks may affect the project and documenting their characteristics.

Table 3-19. Identify Risks: Inputs and Outputs

Inputs

1. Risk management plan

2. Activity cost estimates

3. Activity duration estimates

4. Scope baseline

5. Stakeholder register

6. Cost management plan

7. Schedule management plan

8. Quality management plan

9. Other project documents

10.Enterprise environmental factors

11.Organizational process assets

Outputs

1. Risk register

3.4.17 Perform Qualitative Risk Analysis

Perform Qualitative Risk Analysis is the process of prioritizing risks for further analysis or action by assessing and combining their probability of occurrence and impact.

Table 3-20. Perform Qualitative Risk Analysis: Inputs and Outputs

Inputs

1. Risk register

2. Risk management plan

3. Project scope statement

4. Organizational process assets

Outputs

1. Risk register updates

3.4.18 Perform Quantitative Risk Analysis

Perform Quantitative Risk Analysis is the process of numerically analyzing the cffcct of identified risks on overall project objcctivcs.

Table 3-21. Perform Quantitative Risk Analysis: Inputs and Outputs

Inputs

1. Risk register

2. Risk management plan

3. Cost management plan

4. Schedule management plan

5. Organizational process assets

Outputs

1. Risk register updates

3.4.19 Plan Risk Responses

Plan Risk Responses is the process of developing options and actions to enhance opportunities and to reduce threats to project objectives.

Table 3-22. Plan Risk Responses: Inputs and Outputs

Outputs

1. Risk register updates

2. Risk related contract decisions

3. Project management pian updates

4. Project document updates

3.4.20 Plan Procurements

Plan Procurements is the process of documenting projcct purchasing decisions, the procurement approach, and identifying potential sellers.

Table 3-23. Plan Procurements: Inputs and Outputs

Inputs ■ Outputs

1. Scope baseline

2. Stakeholder requirements documentation

3. Teaming agreements

4. Risk register

5. Risk-related contract decisions

6. Activity resource requirements

7. Project schedule

8. Activity cost estimates

9. Cost performance baseline

10.Enterprise environmental factors

11.Organizational process assets

1. Procurement management plan

2. Procurement statements of work

3. Make-or-buy decisions

4. Change requests

5. Procurementdocument packages

6. Source selection criteria

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

Get My Free Ebook


Responses

Post a comment