The project scope statement describes, in detail, the project's deliverables and the work required to create those deliverables. The project scope statement also provides a common understanding of the project scope among project stakeholders. It may contain explicit scope exclusions that can assist in managing stakeholder expectations. It enables the project team to perform more detailed planning, guides the project team's work during execution, and provides the baseline for evaluating whether requests for changes or additional work are contained within or outside the project's boundaries.
The degree and level of detail to which the project scope statement defines the work that will be performed and the work that is excluded can determine how well the project management team can control the overall project scope. The detailed project scope statement includes, either directly, or by reference to other documents, the following:
• Product scope description. Progressively elaborates the characteristics of the product, service, or result that as described in the project charter.
• Project deliverables. Deliverables include both the outputs that comprise the product or service of the project, as well as ancillary results, such as project management reports and documentation. The deliverables may be described at a summary level or in great detail.
• Project boundaries. Generally identifies what is included within the project. It states explicitly what is out of scope for the project; and whether a stakeholder should assume that a particular stated product, service, or result requirement could be included in the project when, in actuality, it is not.
• Product acceptance criteria. Defines the process and criteria for accepting completed products.
• Project constraints. Lists and describes the specific project constraints associated with the project scope that limits the team's options. For example, a predefined budget or any imposed dates (schedule milestones) that are issued by the customer or performing organization. When a project is performed under contract, contractual provisions will generally be constraints. Information on constraints may be listed in the project scope statement or in a separate log.
• Project assumptions. Lists and describes the specific project assumptions associated with the project scope and the potential impact of those assumptions if they prove to be false. Project teams frequently identify, document, and validate assumptions as part of their planning process. Information on assumptions may be listed in the project scope statement or in a separate log.
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What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.