Project Management Process Groups

The following sections identify and describe the live Project Management Process Groups required for any project. These five Process Groups have clear dependencies and arc typically performed in the same sequence on each project. They arc independent of application areas or industry focus. Individual Process Groups and individual constituent processes are often iterated prior to completing the project. The constituent processes can have interactions within a Process Group and among Process Groups. The nature of these interactions varies from project to project and may or may not be done in a particular order.

The process flow diagram. Figure 3-3, provides an overall summary of the basic flow and interactions among Process Groups and specific stakeholders. A Process Group includes the constituent project management processes that are linked by the respective inputs and outputs where the result or outcome of one process becomes the input to another. The Process Groups are not project phases. When large or complex projects arc separated into distinct phases or subprojccts such as feasibility study, concept development, design, prototype, build, est, etc., aii of the Process Group processes would normally be repeated for each phase or subproject.

Tabic 3-1 rcflccts the mapping of the 42 projcct management processes into the five Project Management Process Groups and the nine Project Management Knowledge Areas. The project management processes are shown in the Process Group in which most of the activity takes place. For example, when a process that normally takes place in the planning process group is updated in the execution process group, it is not considered a new process.

Project Initiator or Sponsor

• Project Statement of Work

• Business Case

J Register ;

Initiating Process Group

; * Procurement • Document Packages

• Project


Process Assets • Enterprise

Planning Process Group


Enterprise/ Organization

• Teaming Agreement

:* Project

• Management ; Plan updates I * Resource

• Stakeholder

• •




* Requirements

Traceability Matrix

• *

* Scope Baseline

• Activity List

• Activity Attributes

• Schedule Baseline

• •

• Cost Performance

• •


• •

• Quality Checklists

• *

* Project Funding

• *


» Make or Buy Decisions ' Source Selection Criteria

• Requirements

• Requirements

Executing Process Group

» Make or Buy Decisions ' Source Selection Criteria

Final Product, Service or Result

■ Approved Change Requests • Duality Control Measurements » Performance Reports •Forecasts

■ Procurement Award

Closing Process Group

• Deliverables

• Change Requests

• Work Performance Information

• Selected Sellers

Monitoring and Controlling Process Group

> Accepted Deliverables ■ Procurement Documents

Figure 3-3. Project Management Process Interactions

Table 3-1. Project Management Process Groups and Knowledge Areas

Knowledge Area

Project Management Process Groups

Initiating Process Group

Executing Process Group

Monitoring & Controlling Process Group

Closing Process Group

L j\

4. Project Integration Management

4.1 Develop Project Charter

4,2 Develop Project

Management Plan

4.3 Direct and Manage Project Execution

4.4 Monitor and Control Project Work

4.5 Perform integrated Change Control

4.6 Close Project or Phase

5. Project Scope Management

5.2 Define Scope

5.3 Create Work Breakdown Sturcture

5.5 Control Scope

G. Project Time Management

6.2 Sequence Activities

6.3 Estimate Activity Resources

6.4 Estimate Activity Durations

6.5 Develop Schedule

6.6 Control Schedule

7. Project Cost Management

7.2 Determine Budget

7.3 Control Costs

8. Project Quality Management

8,1 Plan Quality

8,2 Perform Quality Assurance

8.3 Perform Quality Control

Human Resource Management

9,1 Develop Human Resource Plan

9.2 Acquire Project Team

9.3 Develop Project Team

9.4 Manage Project Team

Communications Management

10.1 Identify Stakeholders

10.2 Plan Communications

10.3 Distribute Information

10.4 Manage Stakeholders Expectations

10.5 Report Performance

11. Project Risk Management

11.2 Identify Risks

11.3 Perform Qualitative Risk Analysis

11.4 Perform Quantitative Risk Analysis

11.5 Plan Risk Responses

11.6 Monitor and Control Risks

Procurement Management

12.1 Plan Procurements

12.2 Conduct Procurements

12,3 Administer Procurements

12,4 Close Procurements

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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