Procurement Statements of Work

Each procurement statement of work (SOW) defines for those items being purchased, only that portion of the project scope that is to be included within the related contract. The SOW for each contract is developed from the project scope baseline. The procurement SOW describes the procurement item in sufficient detail to allow prospective sellers to determine if they are capable of providing the item. Sufficient detail can vary, based on the nature of the item, the needs of the buyer, or the expected contract form. A procurement SOW describes the products, services, or results to be supplied by the seller. Information included in a SOW can include specifications, quantity desired, quality levels, performance data, period of performance, work location, and other requirements.

The procurement SOW is written to be clear, complete, and concise. It includes a description of any collateral services required, such as performance reporting or post-project operational support for the procured item. In some application areas, there are specific content and format requirements for a contract SOW. Each individual procurement item requires a SOW. However, multiple products or services can be grouped as one procurement item within a single SOW.

The procurement SOW can be revised and refined as required as it moves through the procurement process until incorporated into a signed contract award.

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Project Management Made Easy

Project Management Made Easy

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