Performance Reports

Performance reports organize and summarize the information gathered, and present the results of any analysis as compared to the performance measurement baseline. Reports should provide the status and progress information, and the level of detail required by various stakeholders, as documented in the communications management plan. Common formats for performance reports include bar charts, S-curves, histograms, and tables. Variance analysis, earned value analysis, and forecast data is often included as part of performance reporting. Figure ! 0-8 gives a tabular view of earned value data.

Performance reports arc issued periodically and their format may range from a simple status report to more elaborate reports. A simple status report might show only performance data such as percent complete, or status dashboards for each area (e.g., scope, schedule, cost, and quality). More elaborate reports may includc:

• Analysis of past performance,

• Current status of risks and issues,

• Work completed during the period,

• Work to be completed next,

• Summary of changes approved in the period,

• Results of variance analysis,

• Forecasted project completion (including time and cost), and

• Other relevant information to be reviewed and discusscd.

Planned

Earned

Cost

Performance Index

WBS Element

Budget

Earned

Actual

Cost Variance

Schedule Variance

Cost

Schedule

Value

Cost

(S)

($)

(S)

($>

(%)

($)

(%)

CPl

SPI

<PV)

<EV)

(AC)

(EV-AC)

(CVnEV)

(EV-PV)

(svnw)

(EV ft AC)

(Evnpv)

1.0 Pre-Pi lot Plan

63,000

58.000

62,500

-4,500

-7.8

-5,000

-7.9

0.93

0.92

2.0 Checklists

64.000

48,000

46,800

1,200

2.5

-16,000

-25.0

1.03

0.75

3.0 Curriculum

23,000

20,000

23,500

-3,500

•17.5

-3,000

-13.0

0.85

0.87

4.0 Mid-Term Evaluation

68.000

68.000

72,500

-4,500

-6.6

0

0.0

0.94

1.00

5.0 Implementation Support

12,000

10,000

10,000

0

0.0

-2,000

-16.7

1.00

0.83

6,0 Manual of Practice

7,000

6,200

6,000

200

3.2

-800

-11.4

1.03

0.89

7.0 Roll-Out Plan

20.000

13,500

18,100

-4,600

-34.1

-6,500

•32.5

.075

0.68

Totals

257,000

223,700

238,400

-15,700

•7.0

-33,300

-13.0

0.93

0.87

Note: All figures are project-to-date.

'Other units of measure that may be used in these calculations may include: labor hours, cubic yards of concrete, etc.

Note: All figures are project-to-date.

'Other units of measure that may be used in these calculations may include: labor hours, cubic yards of concrete, etc.

Figure 10-9. Tabular Performance Report Sample .1 Organizational Process Assets Updates

The organizational process assets that can be updated includc, but arc not limited to lessons learned documentation, including the causes of issues, reasoning behind the corrective action chosen, and other types of lessons learned about performance reporting. Lessons learned are documented so that they bccomc part of the historical database for both this project and the performing organization.

Was this article helpful?

0 0
Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

Get My Free Ebook


Post a comment