Distribute Information

The process of making relevant information available to project stakeholders as planned. It is performed throughout the entire project life cycle, and in all management processes. The focus here is mainly in the execution process, which includes implementing the communications management plan, as well as responding to unexpected requests for information. Effective information distribution includes a number of techniques including:

• Sender-receiver models: fccdback loops and barriers to communication;

• Choice of media: situation specifics of when to communicate in writing versus orally, when to write an informal memo versus a formal report, and when to communicate face-to-facc versus by c-mail;

• Writing style: active versus passive voicc, scntcncc structure, and word choicc;

• Meeting management techniques: preparing an agenda and dealing with conflicts;

• Presentation techniques: body language and design of visual aids; and

• Facilitation techniques: building consensus and overcoming obstacles.

Table 10-4. Distribute Information. Inputs, Tools & Techniques, and Outputs

Inputs

Tools & Techniques

Outputs

1. Communications management plan

2. Performance reports

3. Organizational process assets

2. Information distribution tools

1 J

3. Organizational process assets updates

Project Communications Management

Project Communications Management

Figure 10-6. Distribute Information Data Flow Diagram

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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