Collect Requirements

Collect Requirements is the proccss of defining and documenting the project and product features and functions needed to fulfill stakeholder's needs and expectations. The project's success is directly influenced by the carc taken in capturing and managing requirements. Requirements are a condition or capability that must be met or possessed by a system, product, service, result, or component to satisfy a contract, standard, specification, or other forma! document. Requirements include the quantified and documented needs, wants, and expectations of the sponsor, customer, and other stakeholders. These requirements need to be elicited, analyzed, and recorded in enough detail to be measured once the project execution phase begins. Collecting requirements is as much about defining and managing customer expectations as any other key project deliverable and becomes the very foundation of the work breakdown structure (WBS). Cost, schedule, and quality planning are ail built upon these requirements. The development of requirements begins with an analysis of the information contained in the projcct charter (Section 4.1), and the stakeholder register (Section 10.1). Table 5-2 shows the inputs, tools and techniques, and outputs for the Collect Requirements process, and Figure 5-1 provides a summary of the basic flow and interactions within this process.

Table 5-2. Collect Requirements: Inputs, Tools & Techniques, and Outputs

r ^ Inputs

Tools 8c Techniques

Outputs

2, Stakeholder register ^ J

2. focus groups

3. Facilitated workshops

4. Group creativity techniques

5. Group decision making techniques

6. Questionnaires and surveys

7. Observation

8. Prototypes

1. Stakeholder requirements document

2. Requirements management plan

3. Requirements traceability matrix v J

Figure 5-1. Collect Requirements Data Flow Diagram
Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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