Close Procurements

Close Procurements is the process of completing each project procurement. It supports the Close Project or Phase process (Section 4.6), since it involves verification that all work and deliverables were acceptable.

The Close Procurements process also involves administrative activities, such as updating records to reflect final results and archiving such information for future use. Close Procurements addresses each contract applicable to the project or a project phase. In multi-phase projects, the term of a contract may only be applicable to a given phase of the project. In these cases, the Close Procurements process closes the procurement(s) applicable to that phase of the project. Unresolved claims may be subject to litigation after closure. The contract terms and conditions can prescribe specific procedures for contract closure.

Early termination of a contract is a special case of procurement closure, which can result from a mutual agreement of both parties, from the default of one of the parties, or for convenience of the buyer if provided for in the contract. The rights and responsibilities of the parties in the event of an early termination are contained in a terminations clause of the contract.

Based upon those procurement terms and conditions, the buyer may have the right to terminate the whole contract or a portion of the project, for cause or convenience, at any time. However, based upon those contract terms and conditions, the buyer may have to compensate the seller for seller's preparations and for any completed and acccptcd work related to the terminated part of the contract.

Table 12-5. Plan Quality Inputs, Tools &Techniques and Outputs.

Inputs

1. Procurement

management plan

2. Procurement

documentation

V

y

Tools & Techniques

1. Procurement audits

2. Negotiated settlements

3. Records management system

Tools & Techniques

1. Procurement audits

2. Negotiated settlements

3. Records management system

Outputs

1. Closed procurements

2. Organizational process asset updates

Project Procurement Management

12.3 Administer Procurements

» Procurement documentation

• Organizational

» Procurement documentation

• Organizational

12.4

process asset updates

Close

Procurements

Closed

procurements

Enterprise/ Organization

Figure 12.4 Close Procurements Data Flow Diagram

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Responses

  • Belisarius
    What is close procurements?
    2 years ago
  • isumbras
    How do you close procurements in project?
    2 years ago

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