Project manager

The project manager is required to plan, monitor and control time, cost and quality. It is probable that during the life of the project there will be pressure from stakeholders to amend one or more aspects of the project as their expectations or needs change. There will also be the unremitting burden of risk - potential problems that may or may not have been identified. The project manager must also motivate the people in the project team to deliver on time, on budget and to the required standard of quality.

These monitoring and reporting mechanisms are the bare essentials for a project manager.

Project team progress meetings

Often the project manager is responsible for a team of people who must be subjected to a regular and repeatable process of delegation, monitoring, reporting and control. Assuming that the project steering group meets every month, it may still want progress reports every two weeks. Figure 9.4 shows how progress data can be gathered, processed, reported and acted on.

This is the agenda for the weekly progress meetings:

e Delivery highlights during previous period - to identify the products started or completed. e Delivery highlights during next period - to identify the products planned to be started or completed during the next period. e Timescales - to scrutinise progress and identify variances against the time plan, clarifying the reasons for those variances so that corrective actions can be considered. e Budgets - to scrutinise progress and identify variances against the cost plan, clarifying the reasons for those variances so that corrective actions can be considered. e Quality - to scrutinise progress and identify variances against the quality plan (especially where products have been delivered that fall short of the quality criteria) so that corrective actions can be considered. e Risks and issues:

- Dependencies - to examine the known dependencies with other projects or outside parties, consider the risk of their being honoured and, where necessary, consider a mitigation plan.

- Risk mitigation progress - to monitor the progress of agreed project delivery

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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