Project governance report project plan

This is a living document that describes how the targets set in the business case can be met. The project plan contained in the project governance report is a snapshot taken when the initiation stage is about to be completed. It is used by the project steering group to confirm that they are confident of the plan's forecasts of timescale, budget and quality and of

Table 8.9 Key to communication table

A Business case will be updated and presented by the sponsor at each and every stage during the project

B Project governance report w'll be developed and submitted during the initiation stage by the project manager to describe the project's management environment C The project plan component of the project governance report w'II be used to accommodate the project steering group's expectations of timescale, cost and quality D The project plan component of the project governance report w'II be used by the project manager to show delivery teams how expectations of time, cost and quality can be met E The project forecast report will be used by the project manager to communicate progress and issue a revised forecast every two months F The project forecast report will be used by the project manager to communicate progress and issue a revised forecast every month G The project forecast report will be used by the project manager to communicate progress and issue a revised forecast every week H A notification report will be produced immediately by the project manager if at any time the project is forecast to be completed outside the pre-agreed escalation conditions for time and budget

I A project overview will be created as a slide show to be presented to the delivery team by the project manager at the end of the initiation stage. This presentation will be sent via e-mail to anyone joining the project after it has begun J A project overview will be created as a slide show to be presented to customer and developer stakeholders by the project steering group at the end of the initiation stage K A detailed implementation plan will be produced by the project manager early in the delivery stage to obtain the delivery team's commitment to the approach being taken L The implementation plan will be presented by the project manager as a slide show to customer and developer stakeholders to ensure they understand the implications for their business-as-usual activity during implementation talking control from the portfolio management team. This snapshot will be retained as a yardstick for measuring progress. It should never be altered because that would undermine the project manager's ability to manage change. Instead, a copy of the project plan is used to record progress and changes and to show what effect they have had on time, cost and quality expectations.

The project plan must spell out how these time, cost and quality expectations are to be met. It may also suggest at any point in the project's life cycle that they cannot be met. In either case, the project plan provides the evidence. It supports debate between the project steering group and the project manager and helps to prevent the project being driven by emotion alone.

The project plan is based on four components:

e quality management and deliverables;

e costs (resources and budgets);

e timescales;

e controls.

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Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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