Is the project organisation structure suitable

Having designed or inherited a project organisation, it is sensible to identify where the in-built risks may lie. Questions to ask include the following:

e Is there a clear separation of project ownership from its day-to-day management? e Is there a clearly identified single project manager? e Has each role been assigned to people with sufficient authority to undertake every responsibility allocated to them? e Does the project organisation contain the authority within itself to make the decisions necessary to its continued progress? e Are all three key perspectives (commercial, customer and developer) represented at the project steering group? e Have the client's aspirations been accommodated? e Have all responsibilities identified as necessary to the project been assigned to individuals? e Do all individuals know their responsibilities and are they comfortable with them? e Has the organisation structure sensibly accommodated its most important stakeholders?

The importance of a suitable project organisation structure as a foundation for its success should not be underestimated. Nevertheless, despite the principles, success depends ultimately on how effectively that structure works in a real company.

Table 3.1 Project manager grades

Skills

Knowledge

Experience

PMI - project or team leader

Project administration

Company business

Application of company approach to project management

Time, resource and quality planning

Company organisation structure

Demonstration of skills

Delegation

Company products and services

Management of people

Project control

Company approach to project management

Delegation ofwork

People management

Planning and control techniques

Participation in at least one project environment

Communications

Risk management techniques

Project to o Is

Character

Responsibilities

Character

Responsibilities

Organised

Assistin project planning

Able to motivate others

Maintain the project change/issues/risk logs

Problem identification and analysis

Maintain project metrics, including time, cost and quality tracking

Communicative

Monitor and report progress against plan, identifying variances where relevant

Confident

Assistin effective communications with internal and external stakeholders

Skills

Knowledge

Experience

PM2 - project manager

Project administration

Company business

Application of company approach to project management

Time, resource and quality planning

Company organisation structure

Demonstration of skills

Delegation

Company products/services

Management of people

Project control

Company financial environment

Management in a matrix environment

Negotiation

Company approach to project management

Delegation ofwork

Conflict management/ avoidance

Industry-recognised project management methods

Managed at least two three-to six-month projects from start to flnish

People management

Planning and control techniques

Induction of new project personnel

Organised

Develop, and seek approval for, the project initiation documentation

Self-motivated

Maintain the project plan within identified constraints

Able to motivate others

Manage project changes/ risks/issues

Problem solving

Identify and delegate work packets to project teams

Communicative

Motivate and co-ordinate the project team and other personnel involved in the project

Influen tial/persuasive

Monitor, report and control progress against plan, escalating when outside of agreed tolerances

Confident

Maintain effective communications and expectations with stakeholders (internal or external) and propose solutions to resolve conflicts

Skills

Knowledge

Experience

Induction

Communications

Risk management techniques

Project to ois

PM3 - senior project manager

Project administration Company business Application and development of company approach to project management

Time, resource and quality Company organisation Demonstration of skills planning structure and personnel

Professional Maintain project metrics, including time, cost, quality and benefits tracking Delivery focused Maintain the business case to allow project steering group assessment of continued project viability Implement and operate effective change management

Develop, and seek approval for, the project closure documentation

Organised Develop, and seek approval for, the projectinitiation documentation

Self-motivated

Maintain the project plan within identified constraints

Skills

Delegation

Project control Negotiation conflict management/ avoidance

People management

Interviewing

Knowledge Experience Character company products/services Management of people Able to motivate others company financial environment company approach to project management

Management in a matrix environment Delegation of work

Problem solving creative

Industry-recognised project Managed at least three Communicative management methods three- to six-month projects from start to finish

Planning and control techniques

Managed at least two concurrent projects inspirational

Risk management techniques

Facing clients influential/persuasive

Responsibilities

Manage project changes/ risks/issues

Identify and delegate work packets to project teams Motivate and co-ordinate the project team and other personnel involved in the project

Monitor, report and control progress against plan, escalating when outside of agreed tolerances Maintain effective communications and expectations with stakeholders (internal or external) and propose solutions to resolve conflicts Maintain project metrics, including time, cost, quality and benefits tracking

Skills Knowledge Experience Character

Selection and recruitment Project and portfolio tools Working with suppliers confident

Induction communications

Client, account and supplier management

Consultancy

Sales

Interviewing potential project personnel professional

Selection and recruitment of Delivery focused new project personnel

Induction of new project personnel

Responsibilities

Maintain business case to allow project steering group assessment of continued project v'ability implement and operate effective change management

Develop, and seek approval for, the project closure documentation Participate in the interviewing, selection and coaching of project practitioners

Promote the benefits of the company approach to project management Participate in the development of the company approach to project management tji tji

Note: Differences between levels are shown in italics.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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