Project Management Staff Effort

Project management (PM) staff effort is the time required to plan and manage the project. Ask each team member to estimate the time he or she will spend on project management tasks, such as completing status reports, attending team meetings, meeting with stakeholders, to get a total PM staff effort estimate for each person or subproject. Add the deliverables and project management staff effort estimates together to get a total staff-effort estimate for each person or subproject.

One of the benefits of doing the staff-effort estimate, even if it's not required, is that it helps the resource managers know just how much time you'll need from their people. When the resource managers sign the project plan document, they commit to providing the resources documented in the plan. This will also enable them to plan for the project needs. At least they know what they are committing to and it will be more difficult for them to withhold resources that they have signed off on.

After you gather the staff-effort time for each person, you'll need the rate per person per hour, day, week, or month. Sometimes the rate differs by job function and sometimes it's a standard rate by department. Get the correct rate from the resource manager or from accounting.

Multiply the rate times the total staff-effort estimate for each person to get a staff-effort cost.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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