Agenda Style

Finally, all meetings need an agenda. This is to communicate the goal of the meeting to the participants, and is usually set by the meeting organizer. It should probably not exceed one page, preferably one side only. The contents will be, at a minimum, the title, location, date and time of the meeting, participant list (anticipated), and a series of points detailing the topics of conversation.

Each organization will probably have its own sets of agenda templates, depending on the meetings that are to take place. For example, a team progress report is likely to always contain broadly similar topics, with specific entries cropping up in cases where a particular problem has reared its head.

An "Introduction and Welcome" point is always good, especially if the participants do not know each other, and is followed by "Acceptance of Previous Minutes," in cases where the meeting is a recurring event. The meat of the meeting follows, and the topics will vary due to circumstances; however, the last two should always be "Any Other Business" and "Next Meeting." These last two give a chance for last-minute agenda points to be covered, as well as formally deciding whether another meeting on the same topics will be required.

Naturally, the Agenda will form part of the audit trail and project documentation as will the Minutes, and they should be collected, referenced, filed, and stored as with any other piece of project documentation.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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