Maintaining a Scope Bank

The process of discovery and learning by the team is continuous throughout the cycle. Any new ideas or thoughts on functionality are simply recorded in the Scope Bank and saved for the Client Checkpoint phase. The Scope Bank can physically be a list posted in the team room, or some electronic form (spreadsheet or word processing document). Whichever form you decide to use, make sure it is visible to the team. Changes to scope are never made during a cycle. The cycle plan is adhered to religiously. There are no schedule extensions or additions of resources within a cycle. Whatever can get done gets done. All of these extraneous items are taken up in the Client Checkpoint phase.

The following fields make up the Scope Bank: ■■ Date posted ■■ Posted by

■■ Brief description of scope item ■■ Assigned to ■■ Date scheduled for action ■■ Recommended action ■■ Reason for recommendation

The Scope Bank is posted in the team war room. The first three items are completed by the person who initiated the scope item. At the next team meeting, someone is assigned to investigate the scope item further. He or she reports back at the team meeting on or before the date scheduled for action. The report consists of a recommended action and a reason for the recommendation. The date scheduled for action is changed to the date of the next client checkpoint. Until that time, this information remains in the Scope Bank to be acted upon at the client checkpoint.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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